An Evening With the Stars

Dudley Observatory 150th Gala

INDEX

A.                  Committee

a.        List – contact information

b.       Responsibilities – breakdown designating tasks for ownership

B.                   Agenda for committee meetings

C.                   Budget

a.        Revenue / Expense

D.                  Sponsorship

a.        Letter

b.       Levels

c.        Return commitment information

d.       Thank you

e.        Listing - level, name, secured by

E.                   Silent Auction

a.        General Donation List – solicitations

b.       Received Donation List

c.        Letter

d.       Pledge Form

e.        Thank you

f.         Packaging

g.       Bidding sheets

h.       Story board

i.         List of winners – item, name, bid amount, payment type

F.                   Albany Institute of History & Art

G.                   Master of Ceremony / Speakers / Auctioneer / Proclamations

H.                  Media / Public Relations

a.        Times Union

b.       Chambers – Albany / Colonie, Schenectady, Saratoga, Rensselaer

1.)      Research “Advancing Tech Valley” campaign for contacts, there are three categories: Government, Education, & Business with about 100 contacts listed. Also, call Rosalind Harris (ACCC) @ 465-8975. (Visions, May issue, page 26)

2.)      ACCC Visions, May issue, page 24 article “Chamber & UAlbany Nano College Host Tech Valley Kids Summit”  over 200 students, teachers, companies, guests, 45 school districts…get mailing list for professionals

3.)      WAMC

4.)      WMHT

5.)      Web links (RPI, Skidmore, etc.)

I.                     Mailing Lists

J.                    Event Timeline – to the minute

K.                  Volunteers

L.                   Miscellaneous