B.                   Agenda for committee meetings

1. Agenda for committee meetings – distributed at every meeting and should resemble:

AGENDA

Wednesday, July xx, 2007

5:00 – 6:30 pm

        Corporate Sponsor Update                                                Name of committee member in charge

        Silent Auction                                                      “                                              “

Media / Public Relations / Proclamations        “                                              “

Mailings                                                                                “                                              “

Facility                                                                   “                                              “

Program                                                                 “                                              “

Budget                                                                   “                                              “

Event Day Time Schedule                                  “                                              “

Volunteer Report                                                  “                                              “

New Business                                                       “                                              “

Committee, continued

In addition, we need a secretary to write up brief meeting notes. These notes will be passed out at the beginning of every meeting or emailed ahead regarding the past meeting. An example:

Highlights and Points of Agreement of the Committee Meeting

Held on Wednesday, July xx, 2007

5:00 – 7 pm

In Attendance

Libby Post                     Heidi Lazare                          Janie Schwab                        etc, etc.

Corporate Sponsor update

- Bullet info so everyone is familiar with core concerns, results, etc.                                         

Silent Auction update

- Bullet info so everyone is familiar with core concerns, results, etc.

Media / Public Relations / Proclamations update

- Bullet info so everyone is familiar with core concerns, results, etc.

Mailings update

- Bullet info so everyone is familiar with core concerns, results, etc.

Facility update

- Bullet info so everyone is familiar with core concerns, results, etc.

Program update

- Bullet info so everyone is familiar with core concerns, results, etc.

Budget update

- Bullet info so everyone is familiar with core concerns, results, etc.

Event Day Time Schedule

- Bullet info so everyone is familiar with core concerns, results, etc.

Volunteer Report update

        - Bullet info so everyone is familiar with core concerns, results, etc.                                                                                         

New Business update

- Bullet info so everyone is familiar with core concerns, results, etc.